Timely attendance at the workplace should be ensured. Policy statement: Staff employees must arrive and be prepared to commence work at their scheduled start time. In case of two late coming one day casual leave should be deducted. This policy applies to all employees. At the end of the calendar year account of all such leaves will be set off against the earned leaves and if the employee is found to have balance leaves after adjustment of leaves so deducted he /she would be reimbursed the extra amount so collected out of his monthly salary, during the calendar year. The problem can lead employers to devise creative solutions, such as requiring management employees to clock in and even docking their pay when they’re late. Your employees may have gotten lax about showing up on time, forget to call in until after their shift starts, or simply take the lack of an attendance policy for granted. For every late – coming thereafter, employee's attendance will be considered as 'half … Regards Pankaj S K. Hi, Here is the HR Policy..You can make necessary changes according to your requirements. If your employee comes in to your business late every morning — or is absent, or taking personal day after personal day — you’ll soon develop a problem. Hi Pl. Consequences of Overuse of Emergency Personal Time. There’s nothing more important than letting your employees know what is expected of them. Everyone is required to be punctual to office. Pro rata salary would be deducted for such Leave without pay within the particular month. You have successfully applied this job, you can see, manage all applied jobs and can also update your profile from your Dashboard. We would like to inform you that this behavior is considered a misconduct and is strictly against the company's policies. This step is considered as a standard in many companies. As an employer, you expect staff members to be late every now and then. Policy brief & purpose. This company attendance policy applies to all nonexempt employees regardless of position or … For 4th and 5th late markings, quarter day leave for each late marking shall be deducted. No employee will be allowed to enter office after 11.30 a.m. Such reimbursement would be done along with the salary of the first month of the new calendar year. If you want to continue this discussion or have a follow up question, Other Similar User Discussions On Cite.Co, Related Files & Downloads Shared By Members, hi.........:) m Prosenjit, I hav jond as n HR, in an Pvt. Content Writing - Permanent / Internships / Freelancing... PHP Developer - Part-time or Freelance... Executive - Import Procurement @ Mumbai... Assistant Manager – Administration + Reception @ Gurgaon For an MNC... Sr Sales Executive - GT (Lighting) @ Jaipur... Digital Marketing Expert @ Hrhelpbaord.com... HR Expert - Consulting, Advisory & Writing ... Sr Sales Executive / Sales Executive @ Darbhanga, Bihar... Sr Executive - Supply Chain Planning @ Mumbai... Asst. It has been observed that many employees are coming to work late in the morning. But when it comes to chronically late employees, placing responsibility where it belongs, setting boundaries that everyone is aligned on, and changing your paradigm when necessary goes a long way toward fostering a work environment that’s good for everyone. It’s understandable if an employee has a legitimate reason for being late every … That way, you’ll be able to document the connection. Employee threatening to commit suicide - How a manager should handle this situation or employee? Employees are allowed to come till 09:15. It’s important to realize that tardiness is not always the product of lazy employees or those who just don’t care about getting to work on time. Punctuality is important for normal and smooth functioning of the organisation. Employee's are expected to adhere to office timings. For instance, you may give employees a 10- to 15-minute grace period, where no special action is required. In cases where the total leave has been exhausted by the employee and there is no leave balance to adjust the late coming , the whole of the extra leave so calculated will be considered as Leave without pay. If more than 15 minutes late, you may require them to call the attendance line or … Scope. For a shift of 9:00 am to 6:00 pm. You need to have procedures in place that define your attendance policy.Here are the main issues you need to take into consideration when defining your policy on late arrivals to work. Biometric attendance is a must for all the employees and will not be compromised in any case. Overall, keep in mind that employees coming into work late can have a negative impact on the employer’s bottom line and on co-worker morale. HRhelpboard helps people growing knowledge in. Effectively managing this issue in the workplace may result in significant cost savings as well as having a more effective, efficient and engaged workforce. An employee reaching office between 10.30 a.m. and 11.30 a.m.  shall be considered as on leave for first half of the day. Assessing the Situation While some late staffers may have a bad attitude or poor time management skills, others may have legitimate and even unavoidable circumstances that contribute to them being late. The employer should not: Close a blind eye to repeated acts of late-coming And then, when the employer finally loses patience, lose his/her cool and fire the employee. The site hrhelpboard.com is not accountable for the semblance or accuracy of the late coming policy. Make sure you are not using the policy as a way to punish your employees for being late. However, managers and employers cannot accept a situation where an employee is continually late for work, simply because this acceptance will only compound the situation and make it worse. What is the need of Performance Management? The policy might say employees have a tardiness grace period, such as five minutes in the morning and two minutes when returning from breaks or lunch. This policy is also called attendance management policy. RE: Continues late coming -Ahmed Shaaif Adil (12/26/16) It has been observed from the attendance record that your late comings are increasing frequently. If an employee clocks in at … The policy should clearly state the course of discipline employees will be subject to if they violate the rules. He arrived late for work again and was dismissed on the grounds of his final warning. Frequently, late employees hinder productivity on a bigger level than an employer might initially realize. Only relying on the written word will not be enough. However, it has a drawback. Gone are days when the recruiter in an organization used t... Read More, When candidates go to apply for new jobs, they should be prepared for certain basic job interview questions that they ... Read More, Different Employee engagement process implemented in the companies All employees are going to be late once in awhile. However, employers are too scared to take this final step because they've heard of employees winning similar cases at the CCMA. Coming late to the office by 10 minutes will be reprimanded by the department head or manager. Employees who are constantly tardy can be frustrating to work with. The policy mentioned here is only to provide better understanding about the HR aspects of the late coming policy. Employee Motivation Questionnaire - Doc Download, Confused to select the company among 3 offers - Native is Hyderabad. Late Coming Policy Announcement Memo The policy of employee’s attendance helps the company manage the absenteeism. Employee Engagement Initiatives - Collated For Use. find attached the attandance and late coming policy hope this will help you. But a solution that’s legal is more important than one that’s creative. Our employee a ttendance policy outlines our expectations about our employees’ coming to work. Being punctual when coming to work helps maintain efficiency in our workplace. Any leave beyond 2 days of leave calculated as above in a month will be considered as Leave without pay. The professional verification of the policy is necessary before actual implementation of this sample policy in the corporate world. As per the employee attendance policy overview employees are suppose to be present for work. Whether it’s the first time or the 15th time, you should be keeping track of employee tardiness from day one. Following points were decided with respect to late coming policy: All employees must reach the office 5 minutes before the start of office time. Routine interruption may throw other employees off, particularly those who rely on the late employee to do parts of their jobs. Everyone is required to be punctual to office. Even if you don’t want to address the issue of employees coming in late now, do keep records of missed hours in case late employee attendance does start impacting work quality. E.g : Every employee is allowed a 15 min grace time as per his shift for late coming in a month. org kindly let me knw the process to b tak care, as their is no HR process.................... as of now, kndly help Rgrds Prosenjit. Disclaimer: The sample late coming policy given here is a real-time representation of the actual process of late sitting policy in the organization. Check the format attached of Late Coming Memo it may be helpful for you. This is limited to 3 late – marks ever month. You are aware that our code of conduct does not allow our employee more than 3 late coming in the month. e.One late arrival a month is permitted, if employee is getting late for some genuine reason, as a warning/grace period. Your staff needs to know what you expect from them, therefore a clear lateness policy … Legal Law For Late Coming Deduction - DOC Download, How To Initiate The Process To Set Up The HR Department, Re Innovative Metods Of Conducting Team Introduction, Would like to know about the gratuity act and the calculation formula in India Maharashtra. For example, if an employee clocks in at 6:53 am; they will be paid beginning at 7:00 am. Identify the behavior. Employee engagement process includes the job distr... Read More, Need of Employee Performance Management in the Organisation Growth An employee who isn't working when he's supposed to is an immediate loss of productivity. The office timings are from 9.30 a.m. to 6.30 p.m. daily from Monday to Saturday. For example, in the case of Transwerk vs SATAWU (2000, 8 BALR 993): The employee had received a final warning for coming late. Employee tardiness policy Tardiness is whenever an employee is late to work or takes longer breaks than they’re supposed to. Why Referral Program is So Important for Company ? (Archive), Innovative ideas to avoid absenteeism/late coming - show cause notice (Archive), XLRI / SHRM - Executive Development Program in Human Resource Management (Explore Course), https://www.citehr.com/128700-hr-tasks-list.html, This link can help you to formalize HR tasks list, Attendance Sheet With Time In/out - Xls Download, Sample Attendance/office Time Policy - XLS Download, Circular Required To Punch Thumb Regularly, Letter Writing Is An Art - Post Sample Letters/circulars Etc. Warning Letter for Coming Late to Office Dear [Employee Name], It came to our attention that you have been repeatedly coming late to office without a valid reason or approval. Once you have the basic policy documents in place, it will be the ongoing performance management of the late coming employee that will get results. Name and address of employee to whom warning is being given Date: Subject: Warning letter Dear Ms/Mr __________ We have given repeated verbal warnings to you regarding coming late to office every other day. An employee is deemed absent when he/she is unavailable for work as assigned/scheduled and such time off was not scheduled/approved in advance as required by department notification procedure. It could be a sign of an unstable home life, a personal crisis, or a bigger issue at work. Is It A Right Decision To Sacrifice The Job For Team? Need hr policy for leave, late coming and takimng leave without informing (Archive), Can somebody share the comprehensive attendance policy? The employee is allowed a grace till 09:15. Employees straggling in late or not coming in at all is often at the top of the list of employer frustrations. Employees coming after the stipulated grace time beyond a certain number of times, a penalty is issued by the company. Recruitment Reports Master Sheet For The Whole Process. Any employee reaching the office till 10.30 a.m. shall be considered as late. After all, they’re only human. Even the best … And that means the manager of this employee actually supervising him or her. For example, an employee working on a project who is late 10 minutes each day for a week loses nearly an entire hour of work. A grace time of 15 minutes is permitted after which it will be treated as “Late – Coming”. f.Per half day ½ of leave, employee’s one day half salary will be deducted. Lunch Hour shall be 1.30 p.m. to 2.00 p.m. How to reduce the late coming and make sure every employee swipe when they are taking breaks? Setting rules. Document, in your punctuality policy, the exact protocol tardy employees should follow. Employee referral programme is one ... Read More, Kaplan and Norton 4 four perspectives of the balanced scorecard, Its Purpose & Benefits  A well designed Performance management system is e... Read More, HRhelpboard helps people growing knowledge in Human Resource and serve corporate for developing and managing their people practices. This discussion thread is closed. Determine if the tardiness is uncharacteristic behavior, or if it is becoming a habit. Kaplan and Norton 4 four perspectives of the balanced scorecard, Its Purpose & Benefits, Applicant tracking system -Effective way to handle stress-free Recruitment, 15 Basic Job Interview Questions and Answers, Types of Employee Engagement Process implemented in the companies. The company had decided to deduct earned leave of the employees who come late to office for more than 3 days in a month. For every next late marking half day leave shall be deducted. Balanced scorecard (BSC... Read More, Applicant Tracking System- a big No to Recruitment Stress HRhelpboard helps people growing knowledge in Human Resource and serve corporate for developing and managing their people practices! The accumulation of 12 tardies in a rolling … The policy applies to early as well as late punches. For starters, you won’t be able to rely on this employee to complete his or her part of projects. Here is my take on the solution. The hearing should decide whether the employee is indeed guilty of the most recent alleged late-coming and whether dismissal or some other corrective measure is appropriate. Training to interns - how to train and steps to be followed? Arriving late, excess absenteeism disrupts normal working of organisation; this all has been explained in policy below. The management has noticed that no heed […] Thanks for the feedbacks but let me tell you of my experience. They deduct a certain amount from their salary for late reporting. Chances are, you’re developing an employee attendance policy as a way of tackling ongoing attendance issues. Why Employee Referral is Preferred in the Organisation? Timely attendance at the workplace should be ensured. Some businesses might have a no-nonsense policy when it comes to tardiness. Almost every company has a policy for attendance to keep a check on the punctuality quotient of the employees. Late Coming Policy & Rules for employees: It has been observed that many employees are coming to work late in the morning. It will be deemed that the employee has taken a leave for the day. (Employee should inform HR department and his manager about the late arrival.) It also provides the company with a proper insight on the ways to improve the attendance of employees. The ways to improve the attendance of employees winning similar cases at the CCMA informing ( ). Give employees a 10- to 15-minute grace period, where no special action required... 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